HQI Executive Director
Harvard University
Cambridge, Massachusetts 02163

Job Description

Position Title: HQI Executive Director

Req ID: 65382BR

School or Unit: Faculty of Arts and Sciences

Description: Job Summary

The Faculty of Arts and Sciences (FAS) and the John A. Paulson School of Engineering and Applied Sciences (SEAS) seek an Executive Director to play a leading role in the Harvard Quantum Initiative, a multi-disciplinary research initiative that aims to help scientists and engineers make new discoveries and develop new quantum tools and technologies. In close collaboration with the Faculty Co-Directors, the Executive Director will develop, communicate, and implement the Initiative's strategic vision; build and sustain dynamic strategic relationships with the local and national quantum ecosystem; partner with FAS, SEAS, and the Development Office to raise funds; help coordinate and write programmatic grant proposals; while fostering a vibrant and innovative community of scientists and engineers across the FAS, SEAS, and the University. The Executive Director will also serve as the chief operating officer of the Initiative and will oversee its financial, human resources, and operational functions.

Position Description

• In consultation with the Faculty Co-Directors and Faculty Executive Committee, develop and implement the short-, medium-, and long-term strategic plans and identify potential roadblocks that might impede their execution.

• Serve as an expert source of information and the primary point of programmatic contact for faculty and other program participants who constitute the internal and external stakeholders in the Institute's work.

• Forge, strengthen, and sustain connections across the local area and national quantum ecosystems.

• Contribute to the identification and prioritization of new opportunities related to fundraising from corporate, government, and philanthropic sources, to be accomplished in collaboration with the Alumni Affairs & Development (AAD) Office to build long-term support for the Initiative.

• Oversee all operational areas including finance, human resources, IT, space management, program development, etc. including managing, motivating, and inspiring a team of programmatic and administrative staff.

• Oversee the Education Director and their work in the development, growth, and execution of the Institute's educational programs, including the Quantum Science and Engineering PhD program and undergraduate programs.

• Help coordinate and write grant proposals including education/training grants, center grants, equipment grants, and other HQI-centric programmatic grants. Support grant project execution for funded proposals.

• Support Harvard's commitment to broadening the diversity of participants in STEM fields.

Basic Qualifications

  • Ph.D. in Physics or related Scientific or Engineering area of expertise, and
  • 10+ years' experience in research/scientific environment, with
  • 5+ years' administrative leadership experience.

Additional Qualifications and Skills

• Broad scientific/engineering background with the ability to effectively communicate and interact with scientific audiences.

• Ability to foster and manage strong, successful working relationships with a broad constituency of faculty, students, post-doctoral fellows, administrators, funding agencies, etc.

• Demonstrated ability to successfully manage a program of similar scope and complexity.

• Strong operational management experience including strategic planning, finance, and fundraising.

• Demonstrated experience in scientific writing. The effectiveness in writing grant proposals will be considered favorably.

• Prior experience with the implementation of grant-funded research is beneficial.

Working Conditions

• This is a full-time position with flexible hours. The selected candidate will need to be on campus. Any remote work must be performed in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NY, NJ, RI, WA, VT, and VA).

• The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Additional Information

  • We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.
  • All formal offers will be made by FAS Human Resources.

About Us

We are committed to cultivating not only the diversity of our faculty, staff, and students but also in developing an inclusive culture that is vibrant, engaging and encouraging of innovation as well as intellectual debate. We believe creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views as strength the difference we all bring to the workplace.


We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)


Department Office Location: USA - MA - Cambridge

Job Code: 361061 Administrative Manager

Job Function: General Administration

Work Format: On-Site

Sub Unit: Sciences

Salary Grade: 061

Department: Harvard Quantum Initiative

Union: 00 - Non Union, Exempt or Temporary

Time Status: Full-time

Pre-Employment Screening: Credit, Criminal, Education, Identity

Schedule: 35 hrs/wk, Monday - Friday

Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Apply Here


Employment/Position Type:

Full Time


Date Posted : 05/31/2024